Appointment Notes

Record clinical details after each treatment for compliance and continuity of care.

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Why Notes Matter

• UK Legal Requirement: Must document all aesthetic treatments
• Insurance: Required for claims and liability protection
• Continuity: Remember what was done for follow-ups
• GDPR: Clients can request their treatment records

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Adding Clinical Notes

1. Open completed appointment (click on calendar)
2. Click 'Clinical Notes' tab
3. Record treatment details
4. Save

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What to Record

Pre-Treatment:

• Medical history reviewed (Yes/No)
• Allergies checked
• Consent form signed

Treatment Details:

• Products used (brand, batch number, amount)
• Treatment areas
• Injection sites (for injectables)

Client Response:

• Tolerance during procedure
• Any adverse reactions
• Immediate results

Post-Treatment:

• Advice given
• Follow-up scheduled

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Adding Photos

Before/after photos help track progress and demonstrate results.

1. Open appointment
2. Click 'Photos' tab
3. Upload photos (Before / After / Follow-Up)
4. Add caption (optional)

Consent: Always get written consent before taking photos.

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Voice Recording

Record voice notes during or after treatment — they're automatically transcribed.

1. Click the microphone icon
2. Speak your notes
3. AI transcribes to text
4. Edit and save

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UK Documentation Requirements

For injectables, always record:

• Medical history reviewed
• Consent obtained
• Products used (brand, batch, expiry)
• Amount/dosage
• Injection sites
• Adverse events (even if none)
• Post-treatment advice provided

Retention: Keep records minimum 7 years.

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Need help? support@aestheti.cc