Batch Tracking

Record product batch numbers for every injectable treatment. This is a UK legal requirement.

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Why Batch Tracking Matters

• MHRA Regulation: All injectable aesthetic products must have batch tracking
• Product Recalls: Quickly identify affected clients if a batch is recalled
• Insurance: Required for professional indemnity claims
• Fines: Up to £5,000+ for non-compliance

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What Products Need Tracking?

Must Track (UK Law):

• Botulinum Toxin (Botox, Azzalure, Bocouture, etc.)
• Dermal Fillers (Juvederm, Restylane, Belotero, etc.)
• Mesotherapy products
• Vitamin injections

Not Required:

• Retail skincare
• Non-medical consumables

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Adding Batch Products to Inventory

Before tracking usage, add your products:

1. Navigate to Inventory → Batch Products
2. Click 'Add New Batch'
3. Fill details:
   • Product name and brand
   • Batch number (from packaging)
   • Expiry date
   • Units received
4. Save

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Recording Batch Usage

After treatment:

1. Open the appointment
2. Click 'Batch Usage' tab
3. Click 'Record Batch Usage'
4. Select product from dropdown
5. Enter amount used (units or mL)
6. Add injection sites
7. Save

Stock levels update automatically.

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Multiple Products in One Treatment

For combination treatments (e.g., Botox + Filler):

1. Record first product, save
2. Click 'Add Another Product'
3. Record second product, save

Both products are now tracked for this appointment.

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Stock Alerts

The system alerts you when:

• Low stock: Less than 20% remaining
• Expiring soon: 30 days before expiry

Check alerts in Inventory → Batch Products.

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Product Recalls

If a manufacturer recalls a batch:

1. Go to Inventory → Batch Products
2. Find the recalled batch
3. Click 'View Usage History'
4. System shows all clients who received this batch
5. Contact affected clients

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Record Retention

Keep batch records for minimum 7 years (UK law). Aestheticc stores them permanently.

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Need help? support@aestheti.cc